Privacy Policy
Last updated: January 2025
1. Introduction
Protecting your personal data is a top priority for us. This Privacy Policy explains how Epic Thumbnails ("we", "us", or "our") handles your personal information when you use our thumbnail generation service.
We process your data in accordance with the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other applicable data protection laws.
2. Data Controller
The data controller responsible for data processing is:
Epic Thumbnails
Email: [email protected]
3. Data Collection and Processing
3.1 Automatically Collected Data
When you visit our website, the following data is automatically collected:
- Technical information: Browser type and version, operating system, device type
- Usage data: Pages visited, time spent, click paths
- Network data: IP address (anonymized), referrer URL
This data is used exclusively for:
- Ensuring technical functionality
- Optimizing user experience
- Detecting and preventing cyber attacks
3.2 Account Registration
When you register for an Epic Thumbnails account, we collect:
- Contact data: Email address, name (optional)
- Payment information: Billing address, payment method details (processed securely via our payment provider)
3.3 Thumbnail Generation
When you use our thumbnail generation service, we process:
- Text prompts and generation parameters you provide
- Generated images (stored temporarily for your download)
- Usage statistics (number of generations, credit usage)
4. Analytics and Tracking
4.1 Analytics
We use privacy-friendly analytics to understand how users interact with our service. This data is aggregated and does not personally identify you.
4.2 Essential Cookies
We use only essential cookies for:
- Maintaining your session
- Storing your subscription selection during checkout
- Security features
5. Data Sharing and Third Parties
5.1 Principles
We only share your data when:
- You have given explicit consent
- It is necessary for contract fulfillment
- We are legally obligated to do so
- It is necessary to protect our legitimate interests
5.2 Service Providers
We work with carefully selected service providers who process data on our behalf:
- Payment providers: Stripe (for payment processing)
- Cloud infrastructure: For hosting and data storage
- AI providers: For thumbnail generation processing
6. Data Security
We implement industry-standard security measures:
- Encryption: TLS/SSL encryption for all data transfers
- Secure storage: Encrypted data storage
- Access controls: Strict access management policies
7. Data Retention
We retain your data only as long as necessary for the purposes for which it was collected or as required by law.
- Account data: Deleted upon account closure (subject to legal retention requirements)
- Generated thumbnails: Stored for 30 days unless saved to your library
- Server logs: Deleted daily
8. Your Rights
You have the following rights regarding your personal data:
- Right of access: Request information about the data we process
- Right to rectification: Request correction of inaccurate data
- Right to erasure: Request deletion of your data
- Right to restrict processing: Request limitation of data processing
- Right to data portability: Receive your data in a structured format
- Right to object: Object to the processing of your data
- Right to withdraw consent: Withdraw consent at any time
To exercise your rights, please contact us at: [email protected]
9. Children's Privacy
Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal data from children. If you become aware that a child has provided us with personal information, please contact us.
10. Changes to This Policy
We reserve the right to update this Privacy Policy to reflect changes in our practices or legal requirements. The current version is always available on our website. We will notify registered users of significant changes via email.
11. Contact
For questions about data protection, please contact us at:
Email: [email protected]